Frequently Asked Questions

BuilderFlowPro is a construction project management software platform designed specifically for US general contractors, custom home builders, and remodeling companies. It combines estimating, invoicing, budget tracking, change orders, subcontractor bid management, daily field logs, RFIs, and punch lists into one integrated system — purpose-built for how construction businesses actually work.

BuilderFlowPro is built for general contractors, custom home builders, remodelers, and construction companies in the United States that manage multiple projects and need to track costs, send professional estimates and invoices, coordinate with subcontractors, and maintain organized project records. It is designed for teams of 1 to 50+ people.

Every new account starts with a full-featured 14-day free trial. No credit card is required to sign up. You get access to all features included in your selected plan tier during the trial period. At the end of the 14 days, you can choose to subscribe or your account will be paused — no automatic charges.

Yes. Every company on BuilderFlowPro operates in a completely isolated workspace. Your project data, estimates, client information, and financial records are never shared with or visible to other companies on the platform. We use database-level row security policies, TLS-encrypted connections, and role-based access controls. Your data belongs to you.

Yes. You can invite team members and assign them custom roles with granular permissions. BuilderFlowPro includes 168+ individual permissions across 14 modules — you control exactly what each person can see and do. Starter plans include 2 users, Professional includes 5, and Business includes 10. Additional users can be added on any plan for a per-user monthly fee.

Starter ($59/mo) covers core operations: estimates, invoices, budget tracking, change orders, daily logs, and documents for up to 5 projects and 2 users. Professional ($149/mo) adds sub bid management, client portal, subcontractor portal, purchase orders, digital signatures, QuickBooks Online sync, project pipeline, 168+ RBAC permissions, and built-in email — unlimited projects, 5 users. Business ($279/mo) adds AI Gantt schedule generation and AI-assisted estimating, 10 users. See the full comparison on our Pricing page.

Yes. You can upgrade or downgrade your subscription plan at any time from your account settings. Upgrades take effect immediately. Downgrades take effect at the start of your next billing cycle.

Yes. BuilderFlowPro is fully responsive and works on smartphones, tablets, and desktops. You can log daily field activity, review project budgets, check change orders, and access all documents from the jobsite on any device with a web browser — no separate app download required.

Procore is an enterprise construction platform built for large construction firms with dedicated IT teams and six-figure budgets. BuilderFlowPro is designed for small to mid-size general contractors who need the core construction workflows — estimating, budgeting, invoicing, change orders, subs — without the enterprise complexity or price. Most teams are fully set up in BuilderFlowPro within a day. See our full Procore comparison at /vs-procore.

Buildertrend starts at $399–$699/mo and focuses heavily on homeowner communication. BuilderFlowPro matches Buildertrend's client portal and adds features Buildertrend doesn't include at the base price: built-in digital signatures, AI-generated Gantt schedules, and a dedicated subcontractor portal — all at a significantly lower price point. See our full comparison at /vs-buildertrend.

JobTread is a solid option for smaller contractors but lacks several features BuilderFlowPro includes: AI schedule generation, built-in digital signatures, a full subcontractor portal, and purchase orders. BuilderFlowPro also offers deeper CSI division-based budget tracking and a more structured change order approval workflow. See our full comparison at /vs-jobtread.

Yes. BuilderFlowPro's AI schedule generator — powered by Claude AI — builds a complete Gantt chart from your project description in seconds. It creates phases, tasks, durations, and dependencies automatically based on your project type and scope. You can edit any task after generation. AI scheduling is included on the Business plan and available as a $49/mo add-on on Starter and Professional.

Yes. You can send estimates, contracts, and change orders for e-signature directly from BuilderFlowPro — no DocuSign or Adobe Sign subscription required. Clients and subcontractors sign on any device (phone, tablet, desktop). Signatures are ESIGN and UETA compliant, legally binding, and signed copies are saved automatically to the project with a full audit trail. Digital signatures are available on Professional and Business plans.

Yes. The client portal gives your clients a secure, read-only view of their project — progress, approved documents, invoice history, and change orders. Clients can log in anytime without calling you for status updates. They cannot edit anything; you stay in full control. The client portal is available on Professional and Business plans, and client logins are always free and unlimited.

Yes. BuilderFlowPro integrates with QuickBooks Online via a secure OAuth connection. Clients, invoices, and payments sync automatically — no double-entry, no manual exports. Available on Professional and Business plans. The connection takes less than a minute to set up and doesn't require sharing any passwords.

Yes. BuilderFlowPro includes a full construction estimating module with hierarchical line items, configurable markup percentages, cost source tracking from labor and material price books, estimate templates for common project types, and the ability to print and export professional proposals your clients will trust. Estimates connect directly to project budgets when approved.

Budget tracking in BuilderFlowPro uses CSI division codes to organize costs. You see budgeted vs actual vs committed costs in real time for every project. Change orders automatically update budget categories when approved. You can view cost overruns and variances at a glance, and drill down into any budget line for full transaction history.

Yes. The sub bid management module lets you create bid packages by trade, invite multiple subcontractors to submit bids, compare bids side-by-side with a single view, award the buyout to your selected sub, and track due dates and submission status. This workflow is available on Professional and Enterprise plans.

Yes. You can create and send professional invoices with progress billing and draw schedule support. Invoices are linked to project budgets and can be emailed directly to clients. The platform automatically tracks payment status, flags overdue invoices, and gives you a dashboard view of collected vs outstanding amounts across all projects.

Change orders track scope changes from initial request through client approval. Each change order can be linked directly to budget line items so costs update automatically when approved. BuilderFlowPro supports Owner-initiated, Architect-initiated, and Field change order types with a full audit trail. Pending and approved change orders are always visible on the project dashboard.

Yes. BuilderFlowPro is specifically designed for custom home builders. The platform handles the full lifecycle of a custom home project: pre-construction estimating, budget setup by CSI division, allowance tracking, subcontractor bid management, progress invoicing, daily logs, RFIs, and punch list management at project closeout. See our custom home builders page at /custom-home-builders.

Yes. Remodelers use BuilderFlowPro for quick job estimates, progress invoicing, change order management, and tracking actual costs against budgets on residential and commercial remodel projects. The platform is designed to handle both large whole-home remodels and smaller trade-focused jobs. See our remodelers page at /remodelers.

Go to app.builderflowpro.com/signup and create your free account — no credit card required. You will be walked through setting up your company profile and creating your first project. Most contractors have their first estimate or project set up within the first 30 minutes. Your 14-day free trial begins immediately.

You can reach our support team through the Contact page at /contact or by emailing support@builderflowpro.com. We typically respond within one business day. Professional and Enterprise plan subscribers receive access to priority support with faster response times.